Below are the most common questions regarding appearing as an attorney of record in a Utah State Court case.
Q: What document type should I use to automatically be added to a case in the e-filing system?
A: The most efficient way to be listed as an attorney of record is to e-file an Appearance of Counsel/Notice of Limited Appearance.
During the filing process, the application will prompt you to select the party you represent. Once the Court accepts the filing, the system automatically adds you to the case record for that party. You may select multiple parties if applicable.
Q: Can you provide a step-by-step guide on how to e-file an Appearance of Counsel?
A: Yes. For a detailed walkthrough of the process, please refer to this step-by-step help article.
Q: Why do I not see myself as an attorney of record after the court has accepted my appearance?
A: If your filing was accepted but you aren’t appearing as an attorney of record on the case summary:
- Click the “Refresh” link on the upper right of the case summary screen to pull the latest data from the court.
- If you still do not appear, contact the e-filing specialist at that specific court to advise. You can find the court contact list here.
Q: Why didn’t I receive a service notification email when filing my own Appearance of Counsel?
A: Service notifications are generated the moment a document is submitted—before it is accepted or docketed. Because you do not officially become an “attorney of record” until the clerk accepts the filing, you are not yet on the notification list at the moment of submission.
Note: You will receive a standard email confirmation that your filing was accepted. For all subsequent filings by any party, you will receive the automatic service notifications.
Q: Should I use a “Substitution of Counsel” document type to become an attorney of record?
A: While you should still file your Substitution of Counsel so the court knows to remove the outgoing attorney, we recommend also using the Appearance of Counsel/Notice of Limited Appearance document type so you are automatically added to the case in the e-filing system.
- Substitution of Counsel: Requires a court clerk to manually remove the old attorney and add the new one.
- Appearance of Counsel: Triggers an automated update in the system, ensuring you are added immediately upon acceptance without waiting for manual clerk intervention.
Pro Tip: When filing an Appearance of Counsel, double-check that you have checked the box for every party you represent to ensure your electronic service link is complete for the entire case.